A cover letter for every job, written for you.

A letter that names the company and answers what the posting asks for reads very differently from a generic one with the company name swapped in, and recruiters tend to notice. All four styles are written per job; they differ in what they lean on.

• You're a fresher or switching fields → Warm & Personal. It talks about the role, the company and your skills, without leaning on job titles you don't have yet.
• The posting lists clear requirements → Tailored to the Job. It takes the top needs one by one and answers each with a matching skill and how you'd use it there.
• Your recent roles are your best argument → Resume Specific (Pro). It writes from your two most recent roles and ties them to what the job needs.
• You already have a letter that works → Custom Template (Pro). It sends your words exactly, with the company, role and recruiter filled in for each job.

Not sure? Start with the default, Warm & Personal. You can switch styles at any time on the Cover Letter page in Hireoo, and every letter after that is written in the new one. The two Pro styles are part of Hireoo Pro.

The shape that works for email applications

• Three short paragraphs, about 120 to 200 words. Many recruiters read applications on a phone, between other things.
• Paragraph one: the role and one real reason. Name the exact role and say something specific about the company — what it builds, a launch, the team — instead of “I am writing to express my interest”.
• Paragraph two: two or three matches. Take the posting's must-haves and answer each with evidence: a number, a project, a tool.
• Paragraph three: logistics and a simple ask. When you can join (or your notice period), where you're based, and a request for a short call.

Small things that matter

• The greeting. Use the recruiter's name if the post gives it. Otherwise “Hello,” or “Hello Hiring Team,” is safer than “Dear Sir/Madam” or “Respected Sir”, which read as dated and assume who is reading.
• Don't retell your resume. The letter picks the two or three things that matter for this job; the resume has the rest.
• Check every name. A letter with the wrong company in it is worse than no letter at all.
• Plain text. No emojis, no coloured fonts, no tables. It's an email, and it should read like one.
• Be exact about availability. “Can join from 1 July” or “30-day notice period” saves a round of emails.

Cover letter for freshers: a short example

No work experience to point to? Point to a project, an internship and your joining date instead. Here is a complete fresher letter for a fictional company — copy it and change the details.

Cover letter for a job application email

When you apply by email, the email body is your cover letter — there's no need to attach a separate one unless the posting asks for it. Keep the subject line clear (“Application for Data Analyst — Ananya Iyer”), attach your resume as a PDF, and send it to the address the hiring post gives. The full walkthrough, with templates for freshers and experienced candidates, is in our guide on how to apply for a job through email to HR.

Before you send anything, run your resume through the free ATS resume checker: the letter gets the recruiter to open the attachment, and the resume has to hold up when they do. To send letters to a whole shortlist at once, see auto-apply, and for more on applying well, browse the Hireoo blog.